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This article will talk about something that corresponding to your business office daily work.
I want to send out an electronic mail with a Word Processor file as an attachment, but the e-mail fail to be transmitted because the Word file is too large. Did you come accross the following situation ?
If you also come accross the same situation then you can try out the following methods, which can scale down the size a good deal.

1. Save as

In Menu, select “File > Save As”, and save the data file with another name. You can compare the new file into the original one; you are going to find that the data file size of the new one is very much smaller.
You can as well work in this way.
Choose the full content of the document, copy and paste it to a new empty document and save it.
Once Again, you will see that the data file size of the two documents is unlike.

2. Delete previous versions

If there are many old versions kept in the file, the data file size will be huge.
In Menu, choose “File > Version”, check to determine if there is any old version saved.
You can erase those versions to get the data file slimmer.

3. Insert image wisely

“Insert picture” is one of the principal causes for the Word Processor file become over size.
Try on to enter a smaller size picture. You can use graphical editor program to reduce the size of the picture before inserting into the data file.
The data file format must use GIF or JPG and avoid utilize those high-resolution computer graphic, such as BMP.

4. Do not “Embed True Type Font”

“Embed True Type Font” will increase the size of Word data file.
In Menu, choose “Tools > Options”, switch over to “Save” tab page.
Confirm that your Word Processor file have no true type font, and cancel the “Embed True Type Font” option. If you embed true type font, then choose “Embed characters in use only”.

5. Compress your file with a File Compressor.

Use a file compressor to reduce the size of your attachment. For this point, i will describe the step by step guide in the next post.

Try out the preceding five steps, you are going to find out that your Word Processor file is getting slimmer.