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Many personal users and small companies don’t need to purchase expensive software for backing up data files.

To make backup, they can simply burn the data files to a CD or a DVD. Just in case if they loose information they can restore the files from the CD or DVD.
But, that is working only for the case of data files such as documents, photos, mp3 files and other files. That does not work for email client software such as Outlook Express.

This article will discuss how to do manual backup on email client such as Outlook Express. Outlook Express is usually installed together with Windows Operating System and this email client is probably the most common email client software being used by computer users.

1. Creating Backup for Email Messages
Outlook Express data formats is in DBX, every email messages are stored in DBX file extension.
If you want to find the path to the folder that contains your emails, you can open the Outlook Express ? Tools ? Options ? Maintenance and click on Store Folder button.
To make backup for your email messages, find the folder of your email messages and copy all the DBX files.

2. Account Setting
Your email client settings are stored in the windows registry.
You may find the details in the registry. To open the registry click on Start Menu ? Run ? type in Regedit.
After the registry editor window is open, look at the left panel and click the tree menu to find “HKEY_CURRENT_USER\Software\Microsoft\Internet Account Manager.”

3. Mailing Rules
Outlook Express mailing rules are kept in the registry. To open the registry editor refer to Point 2. After the registry editor is open look at the left panel and click the tree menu to find “HKEY_CURRENT_USER\Identities.”
To make backup for this key, select Registry ? Export Registry File ? Save the file and choose name that easy to remember.

4. Backup Address Book
Backing up address book is not that difficult. Outlook Express stored the files with WBA extension.
To find the files, open Outlook Express and select File ? Export ? Address Book ? choose comma separated text file as the output format ? click Export ? select the folder for the backup file to be save and enter your desired name for the file. ? click Next ? choose the field you want to include in your backup files ? click Finish.

5. Outlook Express Stationery
Stationery is stored in Windows Registry. How to find the registry key ?
Refer to Point 2 to open the registry editor. Once opened, find for “HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Stationery” and look at value of the Stationery Folder, you can see a set of string. That is the location of the stationery files. To make backup for the stationery files, copy all the files in the folder.

You use backup software if you feel like creating backup manually is too difficult. Search from the internet using keyword Outlook Express backup software.

This article will talk about something that corresponding to your business office daily work.
I want to send out an electronic mail with a Word Processor file as an attachment, but the e-mail fail to be transmitted because the Word file is too large. Did you come accross the following situation ?
If you also come accross the same situation then you can try out the following methods, which can scale down the size a good deal.

1. Save as

In Menu, select “File > Save As”, and save the data file with another name. You can compare the new file into the original one; you are going to find that the data file size of the new one is very much smaller.
You can as well work in this way.
Choose the full content of the document, copy and paste it to a new empty document and save it.
Once Again, you will see that the data file size of the two documents is unlike.

2. Delete previous versions

If there are many old versions kept in the file, the data file size will be huge.
In Menu, choose “File > Version”, check to determine if there is any old version saved.
You can erase those versions to get the data file slimmer.

3. Insert image wisely

“Insert picture” is one of the principal causes for the Word Processor file become over size.
Try on to enter a smaller size picture. You can use graphical editor program to reduce the size of the picture before inserting into the data file.
The data file format must use GIF or JPG and avoid utilize those high-resolution computer graphic, such as BMP.

4. Do not “Embed True Type Font”

“Embed True Type Font” will increase the size of Word data file.
In Menu, choose “Tools > Options”, switch over to “Save” tab page.
Confirm that your Word Processor file have no true type font, and cancel the “Embed True Type Font” option. If you embed true type font, then choose “Embed characters in use only”.

5. Compress your file with a File Compressor.

Use a file compressor to reduce the size of your attachment. For this point, i will describe the step by step guide in the next post.

Try out the preceding five steps, you are going to find out that your Word Processor file is getting slimmer.